Case Study
Xadira T65 Webinar System
Xadira is a fully automated webinar appointment engine built specifically for Medicare agents targeting the Turning 65 market.
Like many agents running traditional Facebook lead campaigns, the challenge wasn’t generating leads — it was converting them efficiently.
Manual Follow Up
Low Contact Rates
Inconsistent booking
Agents spending hours chasing opt-ins
The goal was simple:
Turn T65 webinar registrations into predictable, high-intent, self-booked Medicare appointments — without manual outreach, cold calling, or hiring appointment setters.
The System We Installed
For Xadira, we didn’t just run ads to a webinar and hope agents followed up correctly.
We engineered a fully automated, education-first webinar appointment system designed to convert Medicare prospects at scale — while removing the need for manual follow-up.
The objective was clear:
Monetize webinar leads at the highest possible rate
Pre-frame trust before the sales conversation
Automate appointment booking and scope collection
Eliminate manual outreach and chasing
Create a compounding, scalable appointment engine
Support compliant messaging aligned with professional standards
Here's how it works:
We drive traffic to a pre-recorded T65 Medicare webinar that runs 12 times per week.
The webinar educates prospects on:
• Medicare Parts A, B, C & D
• Enrollment timing
• Common mistakes
• Coverage options
Instead of pushing for a call immediately, the webinar builds authority and trust first.
Then the system:
• Automatically invites viewers to book an appointment
• Collects Scope of Appointment digitally and compliantly
• Syncs directly with the agent’s calendar & CRM
• Tracks conversion rates and performance in real time
• Sends automated reminders to maximize show rates
The result is a fully systemized booking engine — not a lead list that requires hours of follow-up.
This is not lead generation.
This is automated appointment generation.
Campaign Performance
Over the campaign period, Xadira produced:
6,100 Webinar Registrations
64–69% Attendance Rate
(Extremely high for automated webinars)
1,600 Appointments Booked Automatically
(No manual outreach by agents)
26–35% Booking Rate on Leads Generated
70–85% Appointment Show Rate
(Roughly double typical industry benchmarks)
Why This Matters
Most Medicare agents struggle with:
• Low webinar attendance
• Poor booking conversion
• No-shows
• Manual follow-up bottlenecks
• Inconsistent monetization of leads
Xadira solves all of that.
Instead of relying on agents to:
• Call every lead
• Text relentlessly
• Manually send Scope forms
• Hope prospects answer
The system handles 95% of conversations automatically and turns educated prospects into self-booked appointments.
That’s the difference between buying leads…
And installing a system that compounds.
The Bigger Takeaway
When you educate first and automate the booking process, the quality of conversation changes.
Prospects show up informed.
They expect the appointment.
They understand Medicare basics.
They’ve already chosen to move forward.
This is how Senior Sphere approaches growth.
We don’t sell leads.
We install scalable appointment systems.
